Voice invoicing in Switzerland: dictate your quotes and invoices, with the QR-bill from the Independent plan

You open the app and say, for example: “Quote for Mrs Favre, replacing the bathroom mixer tap, two hours at 95 francs, material 180 francs.” The app puts the customer, the lines, the quantities and the prices in the right fields. You check them, then make a quote or straight away an invoice; the invoice gets VAT if you are registered for it, and the QR payment part from the Independent plan.

If you say whether your prices include VAT (“including VAT”, “plus VAT”), the app takes it into account; if you say nothing, it uses the setting of your profile. An e-mail address or payment terms that you dictate are also picked up. Always check the amounts before creating the PDF: speech recognition can mishear a number.

When the customer accepts the quote, you turn it into an invoice in one tap from the quote screen; the invoice takes today's date and a new number. If a work report already exists on paper, photograph it: the app builds the invoice from it. A free work report template is available if you do not have one yet.

Next to the microphone, the “Dictation language” choice offers English, French, German and Italian, the four languages of the app's screens, since 7 November 2026 Portuguese, Albanian, Turkish, Serbian, Bosnian and Russian, and since 11 November 2026 Spanish. The choice is kept on your device.

With English, French, German or Italian, the lines keep the language you dictated; you choose the language of the document afterwards, in the preview. With one of the seven added languages, the lines are translated into the language of the document (for example French or German), with the usual trade terms. Names, street names, towns and numbers are not translated; Cyrillic is written in the Latin alphabet, because the Swiss QR-bill only accepts it.

The app then shows a reminder to check every price in the preview, and to dictate again if you change the language of the document. Albanian goes through a different speech-to-text model, which was less reliable in our tests with numbers said in words: check the prices with particular care.

The recording is sent to a speech-to-text service: OpenAI's Whisper first; if it fails, Deepgram, then Groq. The text is then cleaned up and put into fields by a language model from Anthropic (Claude). These four companies are based in the United States. The recording is not kept by Fele-facture once it has been transcribed; the retention rules of each provider are set out in our privacy policy.

Your invoices themselves are stored in our database in Frankfurt (Germany), with our server functions; synchronisation is on by default and can be switched off in the advanced options. Dictation needs an internet connection.

Dictating an invoice changes nothing about its compliance. From the Independent plan (and during the 14-day trial), Fele-facture creates a QR-bill that follows the SIX standard, with the structured address (type S), the only type allowed in a new QR-bill since 22 November 2025 according to SIX.

UBS has stopped accepting payment of QR-bills with unstructured addresses since 1 October 2026; other banks have their own dates, listed on our page QR-bill dates bank by bank. From 14 November 2026 (Swiss Payment Standards 2026 and QR-bill guidelines 2.4), the structured or hybrid address is the rule for all payments under the Swiss standards; in the QR-bill itself, only the structured address is allowed. A QR-bill dictated with Fele-facture already has this format.

On the Free plan, the invoice comes out without a QR payment part; from the Independent plan, whether you type or dictate, your customer can pay by scanning the code. More on the format: our guide to the Swiss QR-bill.

Tradespeople and freelancers who work on site: mechanics, plumbers, electricians, gardeners, painters. They can invoice between two jobs, on the spot, instead of keeping everything for the evening or the weekend.

Therapists and service providers with back-to-back appointments: an invoice dictated between two clients keeps the paperwork from piling up. And anyone who finds that classic invoicing software takes too many fields to fill in.

Dictating an invoice is no longer unique, and it would be dishonest to hide it. In our survey of 9 October 2026, updated on 11 November 2026, at least eight Swiss tools let you dictate an invoice, or a quote or a report that then becomes a QR-bill: Fele-facture, SecretarIA, Offeroo, Opus, SimpliFaq, Baunex, Werkli and Pocketli. Werkli costs CHF 50 a month for one user (CHF 40 a month paid yearly, 30-day trial, no free plan) and offers an AI voice report for the building site; Pocketli has 3 free documents, then CHF 25 a month or CHF 250 a year, creates quotes, invoices, work reports and reminders by voice, and on 11 November 2026 was available on iPhone only. They differ in what they accept as input (voice only, or also a photo of a handwritten work report), in their languages and in their prices.

Fele-facture takes the voice and a photo of a handwritten work report, has screens in four languages and eleven dictation languages, and has a Free plan without a card. Prices and features of the other tools are in our comparison of Swiss invoicing software; Magic Heidi, which adds simple bookkeeping to invoicing, is compared on our Magic Heidi alternative page.