Free work report template to print (PDF)

The boxes follow what the photo reading picks up. Read: the customer (surname, first name, address, phone), the lines, the quantities and the unit prices, and “already paid on the spot”, which is suggested on screen and confirmed by you. The place of work and the vehicle are only read if the matching custom fields are switched on in the app's invoice settings. The date (the invoice takes today's date), the total (recalculated) and the remarks are not read. The signature stays on the paper as proof. The table goes through each box.

Here is a fictitious example, as a plumber might fill it in at a customer's home, and what the photo reading makes of it in Fele-facture.

The app picks up the customer and the three lines, works out the totals (CHF 425.– for the three lines; if you are VAT-registered, VAT is added, or taken out if your profile says your prices already include VAT), and you check before creating the invoice.

One line per job or part. “Tap replaced” and “Mixer tap” make two lines: each price stays in its place, and the invoice is clearer for the customer.

The quantity (or hours) and the unit price each go in their own column: “2.5” under Quantity, “95” under Unit price. Do not work out the total: the app multiplies for you. Write hours as decimals (1.5 rather than “1 h 30”).

Write with a black or dark blue pen, in block capitals if your handwriting is quick. Pencil comes out pale on a photo.

Tick “already paid on the spot” only if the customer has paid in full. A deposit does not count: note it under Remarks, then enter it in the invoice's “Deposit paid” field (to ask for a deposit before the work, see deposit invoice).

For the photo, lay the report flat, frame the whole page (and only the page), in good light, without the phone's shadow or the flash glare. One sharp photo taken straight on is better than three taken at an angle.

In Fele-facture, in the Add tab, choose Income, then Photo, and tap “Take a photo” to photograph the completed report (if you already have a photo, tap “Choose a photo or a PDF”). The app reads the customer and the lines, then shows the invoice: you check it, correct it if needed, and create the PDF. The app is available in English.

If the report shows that the customer has already paid in full, the app suggests it under “Paid on the spot?”. This choice is always confirmed on screen: with cash, card or TWINT, the document comes out as a receipt, without a QR payment part.

Fele-facture does not keep the photo of the report (only photos of expense receipts are kept, in private storage in your account, if backup is on): it is sent to Anthropic's AI service, in the United States, to be read. Anthropic has its own rules: it deletes data received through its API within 30 days, and keeps it for up to 2 years if content is flagged for abuse. So keep the signed report yourself, on paper or as a photo.

Plans on 10 November 2026: photo reading and dictation work from the Free plan (5 invoices or quotes a month, without the QR payment part). The QR-bill is included from the Independent plan (CHF 15 a month or 150 a year, 25 invoices or quotes a month, with expenses, a basic report and the export for your accountant); the Unlimited plan costs CHF 29 a month or 290 a year. What an invoice must contain is in how to invoice as a freelancer in Switzerland.

Only need a QR payment slip, without an invoice? The QR-bill generator is free and needs no account.

The work report (also called a job sheet, service report or, in a garage, a repair order) is not an invoice. It describes the work done (hours, parts, prices), and the customer usually signs it. It does not ask for payment: our template has no invoice number, no IBAN and no QR payment part, only an “already paid on the spot” box (cash, card, TWINT). For the quote itself, there is also a free quote template, with what the law says about its validity and price.

No. No Swiss law requires you to fill in a work report. It is a practical tool: you do not forget an hour or a part when you invoice, and the customer's signature leaves a written record that helps in a dispute.

Once the invoice is made, keep the report with it. The Code of Obligations defines an accounting voucher as “any written record on paper or in electronic or comparable form that is required to be able to verify the business transaction” behind an accounting entry (Art. 957a para. 3 CO). Accounting records and vouchers, invoices included, must be retained for ten years from the end of the financial year (Art. 958f para. 1 CO). They may be kept on paper, electronically or in a comparable manner, provided they match the underlying transactions and can be made readable again at any time (Art. 958f para. 3 CO).

Fele-facture does not archive for you: if you delete your account, your invoices are erased from our servers and from the device used, and the deletion screen invites you to download them first. The automatic clean-up of unused free accounts never deletes an account that contains invoices.

This is not legal advice: for a question about your accounts, your accountant (fiduciary) decides.